Purpose
The owner statement reports, for a given month, the rents and charges collected on properties under management, the agency fees, and the allocated expenses, while displaying the net amount to be remitted, in order to provide owners with a clear and documented overview of their asset management.
Fees are calculated according to the “Commission model” specified in the management mandate (percentage of rent, monthly fixed rate, fixed rate per unit, or mixed formula) and recorded in transactions, in order to ensure consistency with invoicing.
Where to find it
- Finance
- Owner statements
Steps
- Select the “Month” at the top of the list in order to define the period.
- Click on “Owner accounts” in order to verify or enter the “IBAN”, “BIC”, and “Account holder” details for each owner.
- Click on “Generate” in order to produce the statements for the month.
- Check the “Gross”, “Fees”, “Expenses”, and “Net” columns, and then open the “PDF” of a statement in order to review it.
- Click on “Send”, for a single row or a selection, in order to email the statement to the owner.
Good to know
- Re-running the generation process for a previously processed month updates existing statements instead of duplicating them, in order to maintain data integrity.
- Sending a statement requires an email address on the owner profile and records the corresponding remittance in the transactions, in order to keep accounting up to date.
- Statements are also accessible to owners through their online portal, provided that the agency has granted them access, in order to facilitate transparency.