Disbursing funds to owners via SEPA

Purpose

The SEPA transfer file consolidates the disbursements due to owners for the selected statements into a single order. It is generated in the pain.001.001.03 format accepted by European banks, which eliminates manual entry for each transfer and limits amount or account errors.

The corresponding disbursements are recorded and scheduled within transactions, so that the agency cash flow reflects the funds about to be paid out.

Where to find it

1. Finance
2. Owner statements

Batch action "SEPA transfer file".

Steps

1. Check in "Owner accounts" that each owner concerned has a recorded IBAN.
2. Enter the bank details of the agency in advance, which correspond to the debited account.
3. Select the statements with a positive net amount.
4. Click on "SEPA transfer file" to download the XML file.
5. Import this file into the online banking service of the agency and sign the payment order.

Good to know

• The export is rejected when an owner does not have a recorded account or when no statement has an amount to disburse, accompanied by a message specifying the cause.
• Only statements with a net amount greater than zero can be included.
• REOS does not transmit the order to the bank itself, as the transfer signature remains under the control of the agency.

Related guides

• Rent and financeGenerating owner statementsGenerate the statement for each owner every month, including collected rents, fees, and expenses, in order to send it along with its PDF document.
• PortfolioManaging ownersCentralise your principals' contact details and locate their buildings, mandates and statements directly on their profile.
• Rent and financeTrack transactionsConsult all expected and received amounts, rents, service charges, fees and expenses, and record receipts.