Property inventory software for check-in and check-out reports
Check-in and check-out inspection reports on a tablet or computer: rooms, meters, keys, photos, signatures and a PDF filed with the lease.
- Hosted in the European UnionApplication data is hosted in a data centre located in Paris.
- Free AI, included in the subscriptionBulk actions and strategic help inside business screens: AI is part of every plan, never charged as an extra.
- Six markets and four languagesBelgium, France, Luxembourg, Spain, the United Kingdom and the Netherlands are covered, and the application is available in English, French, Dutch and Spanish.
- Reply within one business dayEvery demo request receives a reply within one business day, together with proposed time slots.
A structured inventory
Property inventory software replaces the paper form and the photos scattered across a phone. In REOS, the inventory is a record linked to the unit and the lease. It is completed on site, in the browser of a tablet, phone or computer.
- Rooms: entrance hall, living room, kitchen, bedroom, bathroom, toilet, cellar, garage, or any added room.
- Items per room: walls, floor, ceiling, doors, windows, lighting, sockets, radiators.
- Condition of each item: new, good, normal wear, worn, damaged, missing, with comment and photo.
- Meters: electricity, gas, water, heating, with number and reading.
- Keys: front door, building door, letterbox, cellar, remote control, with the count.
- General remarks.
Signature and PDF
The tenant and the agent sign on screen. Once signed, the content can no longer be edited. The PDF is generated and filed with the lease; the tenant finds it in their portal. An inventory can also be generated from a template and sent for remote e-signature.
Check-in and check-out comparison
At check-out, REOS opens the check-in inventory for the same lease or unit. AI compares the photos room by room and proposes changes in condition and damage, classified as normal wear, minor damage or major damage. The agent approves each proposal, sets the amounts and ticks those to be deducted.
The total deducted goes directly into the release of the rent deposit, with the letter sent to the tenant.
Preparing the inventory
The inventory is created from the lease or from the list of inventories, with its type: check-in or check-out. Rooms and common items are chosen from predefined lists, then completed freely. A room added by mistake can be removed before signature.
Photos are taken with the camera of the tablet or phone and stay attached to the relevant item. Meter readings and the number of keys handed over are in the same document, so no second form is needed for the key handover.
Inventories in several countries
The check-in inventory is linked to the lease and the unit, whatever the country of the lease. The signed PDF is filed with the lease. At check-out, the costed deductions feed directly into the release of the rent deposit and the letter to the tenant. In Belgium, this covers every deposit type: blocked account, bank guarantee or CPAS guarantee. In France, it feeds the return of the security deposit. The inventory follows the same steps in every country: rooms, items, meters, keys, photos, on-screen signature and a locked PDF. The tenant finds the signed document in their portal, in their language. Inventory templates exist by market and language and can be duplicated and adapted with variable fields, so each agency keeps its own layout and wording.
Within the tenancy cycle
- Signed lease, then check-in inventory.
- Issues reported by the tenant during the tenancy, works orders and invoices charged to the unit.
- Check-out inspection, comparison, deductions and deposit release.
- History kept on the unit record for the next tenancy.
The demo covers these functions on a structure close to your portfolio, which makes it possible to check that they meet your needs.
Related pages
Property management software for lettings agencies and managers
Lettings software for applications, leases, inventories, rent, indexation, deposits and service charge statements, in one database.
Real estate software for agencies, property managers and developers
One real estate software for sales, lettings and property management, block management, development and asset management, in one country or across several.
Lettings module
Leases, rent, indexation, deposits, service charges.
Documents and signatures module
Templates, simple e-signature, certificate.
AI module
AI included: listings, viewing reports, minutes, documents.
Pricing
Starter, Professional, Business and Enterprise: priced by units managed.
Choose a plan
Find the plan that fits your organisation
These five questions recommend the plan from the Pricing page that matches your portfolio, and then prepare a demo on that basis.
Frequently asked questions
Can the inventory be done on a tablet?
Does the on-screen signature count as a signature?
How does AI compare check-in and check-out?
Do we need to install an app?
Is the inventory included in the subscription?
A demo on your own portfolio
The demo runs on a structure that matches yours: unit count, mandate model and portals. Forty-five minutes, no slide deck.