Track transactions

Purpose

The "Transactions" screen acts as the financial ledger of the organisation, bringing together called rents, service charge balances, fees and expenses with their "Due", "Paid on" date, "Type", "Description", "Amount" and "Status". The other lettings management screens record their amounts here, making this the reference point for determining what is owed and what has been settled.

Below the list, the bank statement import block allows you to reconcile received payments with open amounts.

Where to find it

1. Finance
2. Transactions

Steps

1. Open the "Transactions" screen and use the search function to locate a movement by reference, unit, type or description.
2. Sort by "Due" or by "Status" in order to isolate "Late" amounts.
3. Click on "Mark received" on a single row, or on multiple selected rows, in order to record a payment as of the current date.
4. Click on "New" in order to enter a one-off movement by means of the "New movement" form.
5. Import your bank statement in the block located below the list in order to record payments in batches.

Good to know

• A rent marked as received from this screen triggers the automatic sending of the receipt to the tenant.
• The amounts recorded here feed into owner statements, service charge statements and accounting journals.
• The transactions for a lease or a tenant are also visible from their respective record card, which avoids having to filter the complete list.

Related guides

• Rent and financeImport a statement and reconcileImport the CSV export of your bank, so that REOS matches payments by reference, amount and name, allowing you to validate the reconciliations.
• Rent and financeRecording a payment and the receiptMark a rent as paid so that REOS generates the receipt, sends it to the tenant, and files it within their documents.
• Rent and financeGenerating owner statementsGenerate the statement for each owner every month, including collected rents, fees, and expenses, in order to send it along with its PDF document.
• Rent and financeExporting accounting journalsView the sales journal, the purchase journal and the movements over a specific period, and export them in CSV or Excel format.