Perform an inspection

Purpose

The “Inspections” screen gathers the “Move-in” and “Move-out” inspections for each unit. The editor is designed for on-site use on a tablet or smartphone, as large buttons, direct photo capture, and a default list of rooms and features accelerate data entry.

The resulting document serves as a binding reference between the tenant and the landlord, and the move-in inspection is reused at move-out in order to highlight any changes.

Where to find it

1. Letting
2. Inspections

Clicking the “Edit” button on a row opens the editor.

Steps

1. Click “New” and fill in the “Unit”, the “Lease”, the “Type” (“Move-in” or “Move-out”), and the “Date” in “New inspection”.
2. Click “Edit”, then indicate the present “Tenant” and “Agent”.
3. Add each room using “Add a room”, as common features (walls, floor, ceiling, doors, windows, etc.) are suggested automatically.
4. For each feature, choose the “Status”, add a “Comment”, and take a “Photo” if necessary.
5. Complete the “Meters” with their “Number” and their “Reading”, followed by the handed-over “Keys” and the “General notes”.
6. Click “Save”, then click “PDF” in order to produce the document, which is filed with the lease.

Good to know

• The available statuses range from “New” to “Missing”, which allows for an objective comparison between move-in and move-out.
• The PDF includes photos of the rooms, features, and meters, as well as signatures when they have been collected.
• The inspections for a lease are also accessible from the lease panel in the “Inspections” block.

Related guides

• LettingsObtaining the inspection signature on siteCollect the tenant and agent signatures on screen in the editor, and then lock the inspection in order to freeze its content.
• LettingsComparing move-in and move-outAt move-out, REOS compares the move-in inspection, suggests observed damage, and calculates the amount to be retained from the deposit.
• LettingsManaging leasesCreate and track the leases for your units, from draft to the end of the contract, including rent, charges, deposit and applicable legislation.
• LettingsRelease a depositRelease the deposit at the end of the lease along with any deductions from the exit inspection, so that REOS can generate the letter and send it to the tenant.