Rent and finance

REOS issues a monthly rent request for each active lease, detailing the amount, the due date and the agency bank details. Once the payment is recorded, the receipt is generated in PDF format, sent to the tenant by email and filed in their documents, so that both the tenant and the agency have access to the same supporting document.

See also: Real estate finance: invoices, rent, exports, Property management software for lettings agencies and managers

Unpaid amounts are subject to three reminder levels: a first reminder, a second reminder and then a formal notice. Each reminder is produced in PDF format and actually sent to the tenant, and the same level can only be sent once for a given due date, which prevents sending the same letter twice.

See also: Real estate finance: invoices, rent, exports

You import the CSV export from your bank, specifying the column mapping the first time, which is then saved for subsequent imports. Payments are matched with requests first by the payment reference, and then by the amount and the name, so that each payment is linked to the correct due date. Automatic import from the bank is custom built upon request.

See also: Real estate finance: invoices, rent, exports, Integrations

The owner statement lists, for the period, the collected rents, the fees provided for in the mandate and the expenses allocated to the units, in order to establish the net amount to be transferred. Each line refers back to its origin, allowing the owner to verify the calculation. The statement serves as the basis for the SEPA transfer file.

See also: Tenant, co-owner and buyer portals, Real estate finance: invoices, rent, exports

The indexation screen displays active leases whose anniversary date falls within the month and calculates the new rent based on the published index applicable to the lease. When the required index is not yet published, the calculation is not proposed because the system does not estimate any figures.

United Kingdom For the United Kingdom, REOS tracks the anniversary date of each lease and notifies the team, and the index as well as the market-specific updating rules are configurable upon request.

See also: Lettings and property management software

The invoicing screen allows the agency to issue invoices intended for its owners and clients with continuous numbering locked by the server without any gaps or duplicates. Once an invoice has been issued, it can no longer be modified, so you must issue an associated credit note if any changes are necessary.

See also: Real estate finance: invoices, rent, exports

The finance module maintains the sales, purchase and agency movement journals. You can export them at any time in CSV format, using the semicolon as a separator, or in Excel format, in order to import them into your accounting software. A direct connector to accounting software is custom built upon request.

See also: Real estate finance: invoices, rent, exports, Integrations

Each rental guarantee is recorded with its form, such as a blocked account or a bank guarantee, and with its amount. Its release is monitored at the end of the lease taking into account any deductions decided upon after the outgoing inventory of fixtures, so that the refunded amount is documented.

See also: Lettings and property management software

The utility charge statement lists the actual expenses for a period and distributes them according to the chosen key, namely surface area, equal shares or quotities. It then compares the result with the provisions paid by each tenant in order to calculate the balance to be claimed or refunded, before generating and sending the statement.

See also: Real estate finance: invoices, rent, exports

Commissions are calculated based on the rules established in the mandate, for both sales and rentals. A table presents them according to their status, to be invoiced, invoiced or collected, which makes it possible to track agency fees without needing a separate spreadsheet.

See also: Instructions and instruction register, Real estate finance: invoices, rent, exports